Photography: Creative Services

For assistance please call Kim Smith at: 352.273.5810

What Can Creative Services: Photography Do For You?

  • News releases
  • Print and Web publications
  • Marketing and fundraising
  • Environmental portraiture for publications
  • Formal portraiture for biography pages
  • Architectural/facility photography
  • Surgical or medical procedures
  • Select Event Coverage

For consideration of your request we ask that you submit photo requests a minimum of 10 business days prior to the desired date. Our team of photographers produces photojournalism for our news office, editorial photography for use in our various publications as well as commercial photography that serves to advance the UF Health brand. With this in mind there are specific requirements and expectations for each type of photographic assignments that we take on.

Request Our Photography Services

For your request to be considered you must submit a completed photo request form.

Photojournalism/News Assignments:

These generally require the least amount of pre-planning, as we are observers there to accurately record what is taking place in a visually engaging and story-telling fashion. We understand that with the nature of news the standard 10-working-day notice might not be available but with our existing commitments please keep in mind that we may not be able to cover your breaking news story. Please ensure that you complete the photo request below. All fields will need to be filled so that proper key wording and archiving of the images can be done.

Editorial Photography:

Editorial photography can be similar to photojournalism/news photography. Generally with this type of photography we like to work with the writers and graphic designers to make images that complement and also help readers understand and visualize the stories that we are telling. With these assignments please ensure that you give us a 10-working-day-advanced notice of when we are attempting to schedule a shoot. This should generally be fairly easy to do if we are brought in early enough in the editorial process. When the topics, subjects and stories are initially being decided upon would be the best time to have us in the conversation, as that will help us all be on the same page so that we can most effectively tell your subjects story through the images we produce. Please ensure that you complete the photo request below. All fields will need to be filled so that proper key wording and archiving of the images can be done.

Commercial Photography:

This is the most involved and will take the most pre-planning and logistical work for all involved. In our organization what constitutes commercial photography? Any images destined for advertising and other types of printed or electronic collateral materials, such as brochures, posters, banners, etc. The first step is to discuss your goals and the audience you are trying to reach. Once we have a feel for who you are and what you want do, we can begin looking for ways to communicate that message visually. Here are some things you must consider when requesting commercial photography services:

1. Who is/are your audience(s)?

2. What key message(s) are you trying to convey?

3. What format or distribution channel will you use to deliver your images? Print? The Web? What photography style will best convey your message(s)? Documentary? Portrait? Other?

4. Who will handle the booking of rooms/spaces? The hiring or gathering of staff or models? Ensuring that security personnel and facilities personnel are alerted? Ensuring that the production crew is properly escorted? Ensuring that appropriate patient and staff consents are obtained? Logistics are often the most difficult and time-consuming part of a large photography project and we really need your help here.

5. Is catering during your shoot(s) necessary? Snacks and drinks go a long way to keeping your crew and actors/subjects happy and energized during a shoot.

6. We typically rely on the department or person requesting the photography to serve as a quasi-producer, meaning we rely on you to assist with identifying locations, reserving them and procuring your subjects (MDs, staff, etc.). Of course, we’re here to guide and counsel you on the logistics, but we need you to help in the heavy lifting. In other words, you can’t simply “hand-off” a photography project to us, dust your hands and wait for the final version. We’ll need you involved in the process.

7. At any given time, our photography staff has multiple projects in the queue. We know and understand that your project is a high priority, but we are often juggling multiple high priorities. In cases where we simply cannot accommodate your request internally, we can recommend local or campus photographers who may be able to help. Their fees are reasonable and they do quality work.

8. If you plan on using real doctors please keep in mind that they are not professional models and will likely not be as comfortable in front of the camera as a model would. The majority of the images we all see in brochures are filled with paid models that have vast experience in front of a camera. Additionally attempting to pull a doctor out of clinic or rounds generally will result in less than ideal images as they are rightfully focused on caring for their patients. We recommend trying to coordinate with them so that we can shoot them when they are not seeing patients.

9. If you plan on using real patients please keep in mind that they are not professional models and will likely not be as comfortable in front of the camera as a model would, nor will they likely look like the “patients” we normally see in brochures, as those people are usually all specifically-cast models. If you plan on using real patients we would recommend that you make contact with them ahead of time so that we can coordinate them on a day when they do not have an appointment so that they can be prepared and know what to expect.

Keeping these things in mind will help ensure that your photo shoot will go smoothly and will yield the images that best tell our stories and further the UF Health brand. Please contact us with any questions and to discuss your upcoming project. Photography Gallery Creative Services, in conjunction with UF Health Communications professionals, can consult with you to ensure that you’re meeting UF Health and University of Florida graphic standards, and to recommend additional/alternative media channels that might be better suited to deliver your message.

Event Coverage:

Our photographers are available to cover select UF Health events. Coverage of any event must result in public usage of the photographs. Event coverage is not available for posterity, archiving or personal needs. For an event to be covered by UF Health Photographers, two or more of the following are generally required:

  • a press release
  • an accompanying story
  • official website or social media usage
  • a formal program of the event

Request Our Photography Services

For your request to be considered you must submit a completed photo request form.

Links and Directions:

Link: UF Health Creative Services Public Photography Archive and Client Access


Directions to the Creative Services Production Studio (C2-20, Communicore Building)

From the main atrium of UF Health Shands Hospital, walk north down the main hallway past the food court/cafeteria to your right. Once you reach the end of that hallway, you’ll see the Founder’s Gallery on your right, and exit doors to the Sun Terrace food court on your left. Exit out the doors to your left, walk through the Sun Terrace and enter the Communicore Building through the glass doors just past Starbucks on your right (the doors are in between Starbucks and Panda Express). Walk straight ahead and take the main elevator to the 2nd floor. Exit the elevator to the right, turn left as you approach the computer training lab (C2-003) in front of you, then turn right at the next hallway. Walk to the end of that hallway and turn right. You will find the UF Health Creative Services Production Studio on your right just past the water fountain, room C2-20. The map below is of the 2nd floor of the Communicore Building, and shows the route you would take from the main elevators.

Headshots

For the convenience of our faculty and staff, we offer open hour sessions. Any UF Health or UF Health Science Center affiliated faculty or staff who needs a new or updated headshot can have one made with no appointment. Please make sure that the subjects know what their department expects them to be wearing for their photo. Headshots are not available for posterity, archiving or personal needs.

STUDIO HOURS

2017 Open Hours

09/06 3p-4p
09/19 9a-10a
09/21 3p-4p
10/02 3p-4p
10/04 9a-10a
10/17 9a-10a
10/19 3p-4p
10/30 3p-4p
11/01 9a-10a
11/14 9a-10a
11/16 3p-4p
11/27 3p-4p
11/29 9a-10a

 

 

MAP to C2-20 800 pxls